Keeping track of the million things you’ve got going on in your life is hard. Here’s your ultimate list of the best shared calendar apps out there for all aspects of your life, so you can get yourself organised for 2025 💅

The 5 best shared calendar apps depending on what you’re after are…

1. Best for everything: Howbout
2. Best for work life: Asana
3. Best for life with kids: FamCal
4. Best for couples: TimeTree
5. Best for structured groups: Meetup

And here’s why…

1. Howbout

Best for keeping up with friends 👯‍♀️

On Howbout, you can easily keep up with all your friends - see what they’re up to, what they have going on, and who they really are 🕺

From uni friends to work colleagues to your core circle, it’s tricky to stay connected with one of these groups a month, let alone multiple!

But Howbout’s got all the features you need to get your social life organised without any of the stress.

🗓 Share calendars - Howbout is the social calendar to share your time with friends - keep up with everything they’ve got going on and stay connected on and offline. On the app, you can share calendars with all your friends. Don’t worry, you have full control over what they can see.

👯‍♀️ Friends-only activity feed - Stay in the loop with everything your friends are adding to their calendar. No noise, just real updates so you never miss a plan.

🔄 Calendar syncing - You can sync any of your existing calendars directly into Howbout and keep track of it all in one place. Choose whether you want each calendar to be shared or kept private, making it super easy for friends to keep in the know of what you’re doing.

🎉 Customise your plans - Every plan & invite can be customised with pictures and gifs, and keeps all the event details together in one place.

💬 Group and plan-specific chats - Best part? No more losing new group chats or details in side conversations. Every plan and group on Howbout has its own built-in chat, so everything can live in one place!

🙌 100% free - The app is totally free and available on both iOS and Android.

2. Asana

Best for work colleagues and project management 💻

When it comes to managing your work life and syncing with your colleagues, Asana is a great shared calendar app for boosting productivity.

It enables teams to plan, manage and visualise their workflows in a shared team calendar. Upcoming deadlines are clearly marked so you know who needs to do what - and, most importantly, when.

You can view tasks by due date on a calendar or you can sort and filter them in a list layout. The calendar view has drag-and-drop functionality so you can move due dates and timelines according to changing project demands.

Asana can also integrate with Google Calendar, iCal and Outlook so you can sync multiple calendars together.

The focus here is very much on work life and project management, so if you’re looking to share calendars for your life outside of work, this probably isn’t the best option for you.

3. FamCal

Best for managing life with kids 👪

FamCal is a practical shared calendar app for families who need to keep track of where the kids need to be and when. Lily has a football match after school? Jack has a dentist appointment Friday afternoon? No problem - you’re on top of it.

Once you’ve added your family members to the app - you can share events, shopping lists,  recipes, memos, important dates and contacts.

FamCal allows you to combine calendars, events, tasks and notes in one place so that you can easily keep everyone in sync and organised.

However, only some functions are available with the free app and you’ll need to pay a subscription to get additional features like shared contacts or birthday and anniversary tracking. The free version of the app is filled with a lot of ads so you’ll need to sit through the promo videos to get to the main features, which could get frustrating for busy parents!

4. TimeTree

Best for couples syncing schedules 👩‍❤️‍👩

Whether you’re finally trying to arrange a much-needed date night, find time for a weekend away, or just need to know who will be in for a delivery, TimeTree is a great app for syncing calendars with your partner.

You can categorise different calendars for different areas of your life, as well as sync it with your other existing calendars, like Google Calendar or Outlook.

However, like FamCal, the free version of TimeTree is filled with ads and many of the advanced features fall within the paid version - which, of course, you’ll need to pay a subscription for!

5. Meetup

Best for structured groups 🎾

Meetup is primarily an app for those who are looking to find and join structured groups near them, maybe trying out a new sport or restarting an old interest. You can find existing groups or start your own new one!

It has a shared calendar feature specifically for groups so you can keep track of any and all upcoming group events (although keep in mind that only Hosts can post plans). You can also chat to people within your group to keep the social interaction up between events.

Most features are kept behind Meetup’s paywall, but if you don’t need the full set of features or don’t want to pay the hefty subscription fees, you can also host your group on Howbout for free.

Howbout has a simple groups feature with all the basics - you can add events specific to your group, share group calendars, send polls, and chat. Every member can share plans and events too.

What to look for in a shared calendar app

Before you go and download a new shared calendar app, make sure you’ve picked the one that is right for you.

Everyone has the shared calendar app that suits them the best - which is why we’ve picked our favourites depending on what you’re after.

Lots of traditional shared calendars - the Outlooks, Google Calendars and iClouds - have been built with simple, work, (cough, boring, cough) schedules in mind. However, their features are not always right for busy, social lives.

If you’re looking for a calendar app for your friends to keep up with each other and actually get together, here are some features you can look out for:

• Ability to sync with your other calendars.
• Lets you check peoples’ availability or their full calendars.
• Lets you easily share and send invites - whether they’re on the app or not.
• Creates chats that are specific to each event.
• Lets you share polls to help you decide on the best date or sort out any details.
• An app that isn’t overrun with ads.
• An app that allows you to access the key features that you’re after without a paywall.

We hope this guide to shared calendar apps has got you feeling inspired to get organised! If you’re looking to share calendars with friends, Howbout’s no doubt the best option ⭐️